MHA Handbook: HMP Student Handbooks

Table of Contents

MHA Program Vision, Mission, and Core Values

Mission Statement

The MHA Program’s mission is to recruit, select, and educate a diverse, well-qualified group of students who aspire to be leaders in shaping a dynamically evolving healthcare environment.

Vision Statement

The Program will be recognized as an exceptional program by our national peers, our alumni, and prospective employers.

Core Values

In addition to embracing the University and CPH’s Core Values (Community, Diversity, Integrity, Respect, Learning, Excellence, Responsibility and Social Justice), the Program has adopted the following statement of MHA program specific values:

The UI MHA Program prepares students for successful careers within a culture based on six clear, strong values (“RAISED”) that are sustained largely through peer influence and accountability rather than prescription alone:

Respect
Accountability
Integrity
Service
Empathy
Dignity

HMP Department Vision, Mission, and Goals

The Department will be one of the nation’s premier health management and policy departments recognized for excellence in graduate education, research, and service to improve public health.

Department Mission Statement

The Department will improve health and health services by preparing future leaders for, and advancing knowledge in, health management, policy, and research.

Goals

Goal A: National recognition for excellence in training future leaders in health management, policy, and research

Goal B: Exemplary research in health management and policy that contributes to improving public health

Goal C: Partnerships with public and private stakeholders to improve practices in health management, policy and research

Goal D: A culture that adds value in fulfilling the vision and mission of the department

Introduction

As one of the earliest accredited health administration programs in the United States, the Iowa Master of Health Administration (MHA) program holds a national reputation based on its program of instruction, leadership, faculty quality, research activities, and caliber of students.

Purpose

This handbook sets forth Departmental policies, procedures, and requirements for MHA students to assist both students and faculty. In addition, students are subject to the policies, procedures, and requirements of the College of Public Health, the Graduate College and The University of Iowa. For additional details, students should consult: the Manual of Rules and Regulations of the Graduate College, applicable sections of The University of Iowa Catalog and Policies and Regulations Affecting Students.

Students should be aware that the Department has established, in some areas, more rigorous requirements than the Graduate College.

Admission

Students are admitted based on prior academic performance, standardized test scores, the applicant’s personal statement and resume, and interviews with departmental faculty and alumni. Note that strength in one area can offset a shortfall in another area.

  1. Students are admitted into one of the following categories:
    1. Regular. Students are admitted on regular status if they meet the minimum requirements for admission to the Graduate College and have been accepted by the Department based on a review of their application materials and an interview with departmental faculty members.
    2. Conditional. If the applicant submits qualifications that satisfy the minimum requirements of the Graduate College but are below the admission standards of the Department, the applicant is eligible for admission on conditional status at the discretion of the Admissions Committee.

  2. To be removed from conditional status students must:
    1. Achieve a grade point average of 3.00 on a four point scale during their first semester of study in MHA required courses; and,
    2. Satisfy any MHA required and elective course prerequisites or conditions established in their letters of acceptance.

  3. The Graduate College does not allow students to register if they have not been removed from conditional status after two (2) semesters. Therefore, such students will be dismissed from the MHA Program.

Academic Program

  1. Curriculum. The following description reflects typical progress through the MHA program.

    Sixty semester hours of graduate credit are required for the MHA. In the first year of the MHA program, students concentrate on the health care system and business management core concepts. In the second year of the MHA program, students complete courses that build upon and integrate the knowledge, skills and abilities obtained during the first year and the experiential learning acquired in the required summer internship. During both years students select electives consistent with their career goals in consultation with their advisors.

    1. Students’ course requirements are specified in the plans of study distributed during orientation and can also be obtained from the Student Services Office.
    2. In addition, students are required to complete a Summer Internship.
    3. Note that students are required to register for the Professional Development Seminar (HMP:5000) each semester, unless they are in a joint degree program. Students in joint degree programs are required to register for the Professional Development Seminar during two semesters. Joint degree students should complete both semesters of the Professional Development Semester requirement during the same academic year.

  2. Waiver. A Student may petition for a course waiver if the student earned an average grade of A- or better in two similar undergraduate courses at an accredited four-year institution or earned an A- or better in one equivalent graduate course at an accredited institution, within the past five years. Students who have waived courses must substitute elective course work to satisfy the minimum 60 graduate credit hour requirement.

    In order to waive a course, the student should request the waiver prior to the start of the semester in which the course being waived would normally be taken (based on the Plan of Study when the student enters the MHA Program). For incoming students, the request can be made prior to or during orientation. For HMP courses, both the instructor teaching the course the student wishes to waive and the student’s advisor must sign the student’s Request for Waiver form. The advisor or the instructor will normally require the student to supply a copy of the syllabus/i for the course(s) taken. The advisor may refer the waiver request to the Program Director. Final approval for a waiver can only be granted by the student’s advisor and the Program Director. If a waiver is granted, the Request for Waiver Form, and applicable syllabus(i) if requested, will be placed in the student’s file.

  3. Transfer Credits. HMP permits a transfer of up to six (6) graduate credit hours from an accredited institution or other units in the University of Iowa to be applied toward the 60 credit hours required for an MHA. Only courses taken in the immediate past five years that are relevant to the MHA degree program and in which the students earned a B or better will be considered. To obtain transfer credit approval, the student must submit a specific written request to his/her advisor for review, the student’s grade report, and a statement explaining why the student believes this course work is relevant to his/her current degree program. The student will normally be required to submit a course syllabus.

    The advisor may refer the request to the Program Director. Final approval for transfer credits can only be granted by the student’s advisor and the Program Director.

  4. Appeal. Decisions regarding waivers, transfer credit, and acceptance of UI credits made by the advisor and Program Director may be appealed to the Department Head.
  5. Summer Internship
    1. The required summer internship between the first and second year allows students to apply management theory, health care knowledge, and technical and analytical skills to projects and problem-solving experiences in actual health organizations. It provides opportunities for students to explore their career aspirations, begin their professional development, and establish a performance record within the field. Interns benefit from observation, direction and evaluation by a preceptor, contact with diverse health care practitioners, attendance at various management meetings; and direct participation in management, administration, and project planning.
    2. Summer internships are generally full time for eight to twelve weeks. Students are encouraged to explore several sites. The Student Services office will update students on all internship procedures as well as current listings. Students generally begin this process at the beginning of the spring semester.
    3. Students are required to register for the one credit hour MHA Internship course the fall semester following the experience.

  6. Alternative Pathways Many students enroll in both the MHA program and another graduate program.
    1. Joint Degree Programs. Three joint degree programs leading to an MHA and a graduate degree in another field have been developed through the University of Iowa Graduate College. Students pursuing joint degrees should work closely with their advisors from both programs to assure completion of all requirements in a timely fashion.

      Joint degree programs include:

      1. M.H.A./M.B.A., Tippie College of Business Administration
      2. M.H.A./J.D., College of Law

    2. Other options. In addition, students may also enroll in two degree programs at the same time. The M.P.H. sub-track in Policy and MS in Policy are the ones most frequently pursued.

      Students should be aware that if they elect to pursue another degree after their first semester in the MHA program it may affect their graduation date. Students should work closely with their advisors and the Program Director to avoid or mitigate scheduling problems.

  7. Graduation Requirements

    1. STUDENTS MUST HAVE A MINIMUM 3.0 CUMULATIVE G.P.A. TO GRADUATE FROM THE MASTER OF HEALTH ADMINISTRATION PROGRAM.
    2. Students should check posted deadlines and ensure that all requirements for graduation have been met. The Student Services Office and the student’s advisor should be notified early in the semester in which graduation is planned. If a student needs or plans to delay graduation, the Student Services Office and the advisor should be notified. Students are responsible for assuring that they have met all requirements to graduate.

    Advising System

    1. Faculty Advisors
      Students will be assigned specific faculty advisors for course registration and plan of study direction. Students are encouraged to meet with their advisor on a regular basis. Students who wish to be reassigned to a different advisor should make the request through the Student Services Office. Additionally, the Department invites students to utilize all faculty members, the Program Director and Executive-in-Residence, and alumni for informal advising and counseling.
    2. Plan of Study

      Students must develop an initial Plan of Study during their first semester and have it signed by their advisor. This approved Plan of Study must be filed with the Student Services Office. In order to register for the second semester, and subsequent semesters, the student’s Plan of Study must be approved by their advisor and filed.

      The MHA plan of study is modified on an as-needed basis to improve students’ educational experience. When this occurs the Department makes every effort to allow students to choose whether to follow the plan of study the student entered under or the revised plan of study. The student should discuss this choice with her/his advisor. In rare instances, special accommodations may need to be made to a student’s individual plan of study in order to prevent delay of graduation.

    Registration

    1. Standard Schedule
      1. Registration for more than 15 s.h. requires permission from the Graduate College. Students must submit this request to the Student Services Office. A student cannot apply more than 18 hours to their MHA degree per semester.
      2. Graduate credit is not given for courses numbered under 3000.
      3. Upon recommendation of the instructor, the advisor may grant permission for a graduate student to audit courses for zero credit.

    2. Procedure for Registration:

      Students must meet with their advisors each semester to review their plans of study for the following semester. Any updates to the student’s plan of study must be signed by the student’s advisor and filed in the Student Services Office.

      The following guidelines should be followed for registration:

      1. The student must meet with her/his faculty advisor and review the student’s plan of study.
      2. Receive a signature from the student’s advisor for any changes made to the plan of study.
      3. Give a copy of the completed signed plan of study to the Student Services Office.

      Students should refer to the University of Iowa Schedule of Courses with questions about registering.

    3. Elective Options

      1. Independent Study. (HMP:6850)

        All independent studies must be approved before the student registers for the course if possible. Occasionally, the course plan cannot be finalized prior to the semester. In these instances, the plan should be completed within the first two weeks of the semester. It is important that the plan for the independent study be developed and presented to the faculty advisor and, if necessary, the faculty as a whole in sufficient time for approval. Educational expectations for an independent study are similar to those required in other HMP courses.

        Independent studies may be taken for one, two, or three credits only. Students are required to submit both a hard copy and an electronic copy of the final product of a major project.

        Working closely with a faculty member on a manuscript for publication will also be acceptable.

        Students may not apply more than 6 semester hours of Independent Study to the 60 credit hour MHA degree.

        Procedure

        1. Student identifies a primary faculty supervisor.
        2. Student develops a plan for the course and completes an Independent Study Form that addresses:
          • Proposed activities, including at least one major project
          • Competencies addressed
          • Deliverable product
          • Evaluation process
          • Credits requested
        3. The work plan needs to be approved, signed, and dated by the student’s faculty supervisor. Students must also submit a progress report to their supervisor midway through the semester.
        4. If an adjunct teaching faculty member is supervising the independent study, the student’s advisor must approve the work plan. If a primary faculty member is supervising the independent study, review by the student’s advisor is not necessary.
        5. All independent work plans and subsequent papers or reports are to be filed with the Student Services Office upon completion.

      2. Summer Administrative Internship (HMP:5810)

        Students will enroll in the Administrative Internship course the fall semester following the summer internship. In order to successfully satisfy the Internship requirement, all students must:

        1. Identify a preceptor at the internship site prior to beginning the Internship.
        2. Develop a plan that addresses:
          • Proposed activities
          • Competencies addressed
          • Deliverable product for at least one major project

        3. Obtain approval for the plan and assure it’s signed and dated by the student and the preceptor.
        4. File the internship plan and subsequent papers or reports with the Student Services Office upon completion.

        The student must submit a progress report to their faculty adviser and the MHA Program Director midway through the summer internship.

      3. Administrative Practicum (HMP:6855)

        The Administrative Practicum is for students beginning the second semester of the first year or during their second year and involves operational and planning experiences in a health care setting. This course provides students an opportunity to view health administration from the perspective of the practicing administrator. The course can be taken for two consecutive semesters. A maximum of 6 credit hours of HMP 6855 can be applied to the 60 credit hour MHA degree.

      4. Administrative Residency(HMP:6860)
        1. Eligibility. The purpose of the Administrative Residency is to accommodate students who have completed all of the required courses but have not earned enough credits toward the MHA to graduate and have obtained a fellowship or job. Students wishing to enroll in the Administrative Residency must demonstrate that taking regularly scheduled courses would result in significant hardship due to travel or work-schedule obstacles. Students may enroll in the Administrative Residency for up to six credit hours. The student must have completed all of the required courses for the MHA and have completed at least 54 hours toward the MHA or need 6 or fewer hours to complete a Joint Degree.
        2. Registration. The residency site and preceptor must be approved by the Program Director, and a contract of grade fulfillment expectations must be established and agreed to in writing by the Program Director or his/her designee, the preceptor, and the student. The student must pay tuition for such a residency as regulated by University policy.

Grading System

  1. Grades carrying Graduate Credit are A, B, C, and S (satisfactory). Pluses and minuses are also awarded in courses taught by HMP faculty, as indicated in the course syllabus. Pluses and minuses awarded are figured into a student’s cumulative G.P.A.

    Grades which do not carry credit for advanced degrees are D (poor), F (failed), I (incomplete), W (withdraw), R (audited), and U (unsatisfactory). Students earning a D, F, or U in a required course must retake the course or a substitute approved by the student’s advisor and the Program Director.

  2. Incompletes. Students who receive an incomplete (I) must remove that grade in accordance with the rules of the Graduate College, or the grade is automatically converted to an F at the end of the following spring or fall semester.

Academic Achievement

Students should review the Graduate College website for Graduate College Publications, particularly the Manual of Rules and Regulations of the Graduate College, which governs most aspects of study.

Dismissal and Probation

  1. A master’s student will be dismissed from the MHA Program if he/she earns less than a 2.6 cumulative G.P.A. after completing six or more semester hours toward the MHA or a dual degree. A master’s student will be dismissed from the MHA Program if he/she earns less than a 2.85 cumulative G.P.A. after completing another six or more semester hours in the MHA or a dual degree program.
  2. A master’s student will be placed on probation, or may be dismissed from the MHA Program by simple majority vote of the primary HMP faculty excluding the Department Head, under the following conditions:
    1. If, after completing six or more semester hours toward the MHA or a dual degree, the student has a cumulative grade point average of less than 3.00; or,
    2. If the student receives one or more course grades of F or U.
  3. Placement on Probation. A student will be notified in writing by the Department Head if he/she is placed on probation. The letter will specify the reasons for probation, the specific steps the student must take to be restored to good standing in the MHA Program, the time allowed to perform the remedial steps, and a warning that the student faces the possibility of dismissal from the MHA Program. A copy of this letter will be placed in the student’s file and sent to the student’s academic advisor.
  4. Special Counseling. A student on probation is expected to arrange counseling sessions with his/her advisor to discuss progress in meeting the standards and requirements outlined in his/her letter of probation.
  5. Removal from Probation. A student placed on probation will be removed from probation upon successful completion of the objectives as specified in his/her letter of probation. The performance of each student on probation who does not
    qualify for removal from probation after one semester shall be reviewed by primary HMP faculty, excluding the Department Head, after the end of each session during which the student has registered until she/he has met the requirements for removal from probation. By simple majority vote, the primary HMP faculty, excluding the Department Head, will then select one of the following courses of action:

    1. Continue the student on probation; or
    2. Dismiss the student.

    The student will be notified in writing of any action taken by the faculty.

  6. Appeal. A student has the right to a review by the Department Head of a faculty decision that results in the student being placed on probation or dismissed. The faculty decision shall be deemed final unless it is appealed within 14 calendar days of written notification. This period may be extended at the discretion of the Department Head. Upon receiving the student’s written request to the Department Head, a time and place for an appeal hearing will be set. The student will be notified in writing of the time and place of the hearing. At this hearing, the student and his/her representative may appear in person and submit a written and/or oral statement and supporting materials. The Department Head may uphold, modify, or reverse the faculty decision based on the evidence submitted at the hearing. The Department Head’s decision shall be in writing and shall state the decision and basis for that decision. A copy of the decision will be placed in the student’s file and the original will be mailed to the student. The Department Head’s decision shall be the final action by the MHA Program when an appeal is sought.

    1. Attendance at Probation and Appeal Meetings. Meetings of the HMP faculty relating to probation or dismissal will be closed. An appeal hearing will be closed to all but the student and his/her representative, the Department Head, and other persons the Department Head deems necessary.
    2. Extra-departmental Review. According to the Manual of Rules and Regulations of the Graduate College:

      Questions involving judgment of performance will not be reviewed beyond the departmental level. If, however, the student feels there has been unfairness or some procedural irregularity concerning dismissal, the student may pursue a grievance according to the Academic Grievance Procedure (AGP) established by the Graduate College. The AGP is available in the Graduate College. The student should consult with the Graduate College prior to initiating an academic grievance.

Student Conduct

MHA students are expected to act in accordance with the standards of health care professionals and the values adopted by the MHA Program, College of Public Health, and University of Iowa. The MHA program has developed an Honor Code (See Appendix I) that addresses expectations for student accountability to each other, the department, and the health care profession. These expectations include both academic conduct and professionalism.

  1. Academic Conduct

    If an enrolled student commits an act of academic misconduct and is subsequently subject to disciplinary action by the University, the HMP Department reserves the right to impose its own disciplinary action up to probation and/or dismissal from the Program.

    Academic Misconduct: Any dishonest or fraudulent conduct during an academic exercise, such as cheating, plagiarism, or forgery, or misrepresentation regarding the circumstances of a student’s non-attendance, late assignment, or previous work or educational experience, or aiding or abetting another person to do the same. “Dishonest” conduct includes, but is not limited, to attempts by students to cheat or misrepresent, or aid or abet another person to do the same, whether or not the attempts are successful. Academic exercises covered by this rule include classroom assignments (such as examinations, papers, or research) and out-of-classroom activities (projects, practicum, internship and/or externship assignments off campus, or University employment, for example) that are related to an academic program at or through the University. A “classroom” can be a lecture hall, discussion room, laboratory, or clinic, for example. The acquisition of honors, awards, or degrees, or academic record notations, course enrollments, credits, or grades, or certifications (including language proficiency or professional licensure or other endorsement) by any dishonest means is strictly prohibited.
    From the University of Iowa Operations Manual, Part
    IV. STUDENTS, CHAPTER 1: GENERAL REGULATIONS APPLYING TO STUDENTS

    1. Plagiarism. Plagiarism is the unacknowledged use of another’s ideas expressed in either the author’s original words or in a manner similar to the original form. When using ideas, direct quotes, or paraphrases, the source must be footnoted or referenced. This principle applies even if the writer discovers that an idea, initially thought to be his or her own, has already been published by someone else. It is the student’s responsibility to seek clarification of any situation in which he/she is uncertain whether plagiarism is/has been involved. Students who are uncertain about what constitutes plagiarism should consult with their advisors or other faculty members.
    2. From University of Iowa Graduate College Manual:

      The Online Oxford English Dictionary defines “plagiarize” as follows, “to take and use as one’s own (the thoughts, writings, or inventions of another person); to copy (literary work or ideas) improperly or without acknowledgement; (occas.) to pass off as one’s own the thoughts or work of (another).” In practice, the exact definition of “plagiarize” or “plagiarism” is dependent upon the unique attributes of the creative work of a particular discipline. Thus, it is understood that different academic disciplines and cultures may have different interpretations as to the actual actions which constitute plagiarism… In the Graduate College, the questions [of academic dishonesty] are handled at the departmental level. If the departmental decision is appealed, the dean may appoint an appeals committee of faculty and students from a slate of nominees prepared by the Graduate Council and the Graduate Student Senate to recommend an appropriate course of action.

      The appeal process must be initiated by the student. If the student wishes to appeal the department’s or program’s action, that appeal must be lodged with the Senior Associate Dean for Academic Affairs of the Graduate College within 30 days of program or departmental dismissal.

    3. HMP Procedure

      Sanctions for academic misconduct may range from no action, to re-doing the assignment, to significantly lowering the assignment grade, to failure of the assignment, to failure of the course.

      In the event that academic misconduct or plagiarism is suspected, the following procedures will be followed:

      1. The instructor will meet as soon as feasible with the student to clarify the situation.
      2. If the meeting results in no sanction or only a relatively minor sanction, and the student accepts the sanction, the process will be considered completed. No additional reporting will be required, nor will there be any information related to the situation entered into the student’s permanent record.
      3. If, after meeting with the student, the situation is either not resolved to the satisfaction of both the instructor and the student, or if the resulting sanction is not of a relatively minor nature, the instructor will bring the matter to the attention of the Program Director. If the instructor is the Program Director, the Department Head will appoint another faculty member to review the allegation. The Program Director will obtain written statements from the instructor and the student.
      4. If necessary, the Program Director will convene a meeting to allow the instructor and the student opportunity to discuss the alleged plagiarism or academic misconduct.
      5. The Program Director will determine whether academic misconduct has occurred, and whether the sanction the instructor has imposed is appropriate.
      6. The student may contest the sanction within 14 calendar days of written notification of that action by appealing, in writing, to the Department Head. If the Department Head is the instructor the student may appeal to the Associate Dean for Student Affairs who may confer with senior faculty as needed.
      7. For students enrolled in degree programs outside the Department (either as joint degree students or students from other programs taking HMP courses), the Program Director’s review of the facts, findings and sanctions will be communicated to the DEO of the department in which the student is currently enrolled.
      8. A copy of the final determination document will be maintained by the Department.

  2. Professionalism

    The MHA Culture of Professionalism described in Appendix I focuses on student accountability to each other, the department, and the health care profession to act with executive stature at all University, College, Department, and Program- sponsored and attended events. At its most basic level, this standard requires professional behavior appropriate for the executive suite of the best healthcare organizations.

    Students are expected to develop and practice throughout their MHA tenure an executive “brand” that best fits with their aspirations and personalities. Students who master these skills now, in a learning environment, will be better prepared for employment as healthcare leaders.

    HMP faculty, teaching assistants, staff members, and students who discover Honor Code violations should discuss their allegations with the Program Director, Executive-in-Residence, Director of Student Services, or the course instructor (if it involves a classroom- or course-related matter) so it can be properly addressed.

    Depending on the nature and severity of the unprofessional behavior, the student may be subject to sanctions, including but not limited to being placed on probation or dismissal from the program.

Non-Academic Grievances

HMP students with non-academic grievances should first approach their advisor. If students are uncomfortable or dissatisfied with this course of action, the next level of recourse is to the Director of Student Services or the Program Director, followed by the Department Head. If this chain of action is not feasible, or the issue is not resolved, the student should meet with the Associate Dean for Education and Student Affairs.

The UI Graduate College Academic Policies state that students also have recourse to other venues: Generally, graduate students first explore how to pursue a grievance with their advisor or with an appropriate departmental administrator (department head or graduate coordinator).However, if students are uncomfortable or dissatisfied using this route, the Associate Dean for Academic Affairs of the Graduate College will counsel them on the options available. In addition, the Counseling Service, the Office of the Ombudsperson, and the Office of Equal Opportunity & Diversity will counsel graduate students on a confidential basis and will assist them in selecting an appropriate grievance procedure.

Graduate Assistantships and Student Funding

  1. Graduate assistantships (GA) are generally awarded each semester at a 25% level. Students must reapply each academic year for GA positions funded through the Department. The department commits to providing support for one semester of the award and the award is automatically renewed contingent on academic good standing, funding availability and successful job performance. As an employment relationship, students are required to perform at a level acceptable to the faculty member to whom the student is assigned. GAs are expected to work an average of 10 hours per week during the semester.
  2. Students who are on academic probation are not eligible for any GA or hourly position where the funds flow through any Department of Health Management and Policy account. In order to be considered for GA or hourly positions, entering students may not be in conditional admission status. Continuing students must have a cumulative GPA of 3.0 or higher to be considered for appointment or reappointment. Financial need and the student’s specialized skills are also considered in awarding these positions.
  3. Application Process:

    1. Students who are interested in obtaining a departmental GA position, and who meet the requirements noted above, should submit a resume and letter of intent to the Director of Student Services prior to June 1st for the upcoming year.
    2. Final decisions on departmental GAs and federally-funded traineeships are made by a Department Committee based on student financial need, student skills and faculty members’ needs.
    3. Open GA positions will be announced via email and posted on the COGS bulletin board in the HMP Computer Lab C210 CPHB as they become available. Job descriptions, qualifications and the application process will be included.
    4. The following statement is provided by the COGS contract:

      The terms and conditions of employment, including but not limited to wages and benefits, in this position are governed by a collective bargaining agreement between the Board of Regents, State of Iowa, and UE Local 896/COGS, the union representing graduate teaching and research assistants at the University of Iowa. Copies of this collective bargaining agreement are available from the Union and may be viewed either from the Union web site: http://www.cogs.org

  4. Other options:

    1. The Department often partners with external organizations to provide GA positions. Criteria for consideration are included in the position announcement.
    2. The Department awards several scholarships each year.
    3. Students should also contact the Student Financial Aid Office in Calvin Hall for information on other sources of financial aid available through the University.

  5. Students who intend to maintain part-time employment within the University but outside the Department will normally not be eligible for GA appointments. Exceptions may be made under the following circumstances: 1) funds are available;
    2) financial need is extreme; and 3) the applicant is exceptionally strong academically.
  6. Appeal. A student has the right to appeal the termination of their Graduate Assistantship because of failure to meet the grade-point criteria specified for GA positions to the Department Head.

Voluntary Withdrawal and Leaves of Absence from the Program

  1. Voluntary Withdraw. Students who voluntarily withdraw from the MHA Program during their course of study must do so in writing to the Program Director explaining the circumstances for their withdrawal. Students who have not submitted a written statement of withdrawal and who do not enroll in MHA courses during a fall or spring semester (or in courses in another program as part of a joint degree plan of study) without taking a leave of absence (described below) will be assumed to have withdrawn from the program.
  2. Students who voluntarily withdraw will not be allowed to resume their studies within the department before making formal application for re-admission. Formal application for re-admission shall consist of a letter to the Program Director requesting their file be reopened. The student must reapply to the Department within 24 months of withdrawal. Note that, consistent with University policy, if a student’s “… enrollment is interrupted for any reason so that she/he is not enrolled for three consecutive academic sessions (including the spring, summer and fall sessions, but excluding the winter session) the student must apply for readmission (Graduate College Manual of Rule s& Regulations, Section I.I Readmission)” to the University as well as to the Program.

    Students seeking re-admission will be evaluated within the current applicant pool and by current admissions criteria (undergraduate grade point average, standardized test scores, letters of reference, resume and statement of objectives). In determining whether to reinstate the student, faculty will also consider the student’s prior performance within the Department. The student must fulfill all requirements for completion of the degree which are in effect at the time of re- admission.

  3. Leave of Absence. A leave of absence from the Department may be granted for a maximum of one year. Students must submit a letter to the Program Director at the time the leave is requested and explain the circumstances of the leave. If granted, the student will be allowed to reenter the MHA Program within the allotted time and register for classes according to the rules, regulations and policies in existence at the time of his/her original entry to the MHA Program.

    Students should consult with their advisor and the MHA Program Director before requesting a withdrawal or a leave of absence.

Human Subjects Research

Proposed research must be discussed with the student’s advisor prior to beginning the research and must comply with the University of Iowa’s Human Subjects Research policies and procedures to protect human subjects from disclosure of confidential information or other unexpected harm. Copies of the University’s policies and procedures must be reviewed prior to initiating any research project.

Students planning research that includes human subjects must review the requirements and rules on the Human Subjects Office website.

Student Placement

Students should meet with their advisors early on in their program tenure to begin discussing their career plans and how best to prepare for their careers. Students are encouraged to seek such advice from any faculty member and the Executive in Residence, but should keep their advisor apprised of their plans and activities. In particular, students who expect to pursue non-fellowship positions after graduation should begin planning for their job search early.

Most students pursue a post-graduate fellowship. The Department will strive to support placement for all students who request and are deemed eligible for a fellowship, but the host organization/preceptor holds final approval and selection of all positions. Because the post graduate fellowship is optional, the Department does not guarantee that every MHA student will secure a fellowship.
General guidelines for the application process are below.

  1. Preparation. The post-graduate fellowship placement process begins during the summer between first and second year. Students should organize their portfolios for early fellowship deadlines by researching and creating a list of fellowships to consider, updating their resume, drafting their personal statement and identifying people to write letters of recommendation. The Program distributes Guidelines, that describe a set of required documents (“the A, B, C documents”) for students seeking recommendation letters from the Program Director or other HMP faculty, prior to students departing for summer internships each year.

    Students are encouraged to attend informational meetings at the end of the first year and one-on-one meetings with the MHA Program Director at the beginning of the second year arranged by the Student Services Office. The fellowship process is discussed and students receive materials with detailed information on the process. Students are encouraged to work with their advisor, the Program Director, Executive-in-Residence, and other HMP faculty members during this process.

  2. The Fellowship Experience. The site, structure, and process of each fellowship opportunity will typically vary to the extent that efforts are made to tailor the experience to the talents, objectives, interests, and needs of fellows as well as the needs of sponsoring organizations. HMP faculty do not provide strict guidelines for the fellowships. During the fellowship period, the Fellow, not The University of Iowa, is responsible to the preceptor.

  3. Evaluation. A fellowship evaluation is requested by the Department toward the end of the post-graduate fellowship period. For fellows engaged in two-year fellowships, an evaluation is requested each year. Evaluations are confidential and used primarily for curriculum evaluation and accrediting information.

  4. Deferment of Loans. Contact the University’s Student Loan Accounting (SLA) Office (located in Calvin Hall) to obtain information and forms regarding deferment of student loans during the residency/fellowship period. Students should make appointments with SLA prior to leaving campus.

Student Contacts for MHA Program-related business

From time to time it will be necessary for students to contact practitioners for information or assistance in connection with MHA Program-related business or projects. When such an occasion develops, the student should obtain prior approval from his/her course instructor, faculty advisor, or the MHA Program Director.

Department Resources available to students

  1. Mail. Each student is provided with a mailbox in the Student Commons on the 2nd floor in the College of Public Health Building. These boxes are for Department notices, messages, course papers, and related materials. Students are responsible for regularly checking their mailboxes for Department communications. General notices are shown on the monitors throughout the building. Students should NOT use the Department address for personal mail.
  2. Student Workrooms. Rooms C210, S206, S207, and S201 are available for students’ use in conducting collegiate or departmental business, including course work. Students will be allowed access to these rooms with their Iowa One card. Room C210 CPHB is ONLY intended for HMP students. Rooms S206 and S207 are for use by all CPH students. Room S201 is a classroom, but when classes are not being held in that room it is open to all CPH students.

    Computers, laser printers, and inkjet printers are available for HMP student use in room C210 and S206. The College of Public Health computer labs charge students for printing services. MHA students are currently not charged for any black and white printing done in C210.

    Students shall not engage in behaviors that may cause destruction or misuse of property. Students who cause damage to University equipment will be assessed damage costs. Students must also be courteous to fellow CPH students who share the student commons area and 2nd Floor Computer Lab.

  3. Computers are not to be used for playing games or other non-program-related activities including spamming, discriminatory or harassing use, or accessing inappropriate material on the internet. Students working on course assignments, which require computer usage, have priority for computer time.
  4. Office Equipment and Services. Office equipment, including printers, and copying machines, and services of the Department staff are available to students only for approved Department business. No equipment should be removed from any of the supply rooms.
    1. Equipment malfunctions. Any equipment malfunction should be reported immediately to the Department office staff.
    2. Faxes. The fax machine located in N235 CPHB is available for department-related faxes. A calling card must be used when placing long distance faxes.
  5. Student Use of Conference Rooms The Corbeil Conference Room (N202) and room N228 may be used by students for studying or group meetings as the room is available. Students intending to use them for meetings should schedule them through the departmental secretary. Students will be asked to leave these rooms if faculty or staff have them scheduled, and may be asked to leave prior to faculty/staff-scheduled meetings so equipment or seating can be organized.
  6. Smoking. In accordance with University policy, the College of Public Health Building and grounds are designated as a smoke-free environment.

Key University and College of Public Health Websites for Students

Appendices


Questions or comments? Contact CPH Webmaster. This page was last reviewed on February 1, 2017.