CPHB Space Use Policy

The following policy statements govern the use of the College of Public Health Building. This facility is reserved for the accomplishment of the educational mission of the College which is to promote health and prevent injury and illness through commitment to education and training, excellence in research, innovation in policy development, and devotion to public health practice.

Space Assignment

The pattern of space assignments will be determined by the department head within each department.

The College will follow the University guidelines pertaining to faculty, staff and graduate research assistant space. Primary faculty (tenured, tenure-track, clinical track and research track) will be allowed a private office with 140 sq. ft. Staff will be assigned 120 sq. ft. private office or shared office with 64-72 sq. ft. space allocation. Graduate research assistants will be assigned 50 sq. ft. cubicle space or there will be 3 stations assigned to a 140 sq. ft. office. In addition to these general University guidelines, visiting faculty and adjunct faculty will be assigned to shared space. Also primary faculty with less than 50% appointment will be assigned to shared space. Faculty offices (140 sq. ft.) may be assigned to professional staff and faculty with less that 50% appointment with the understanding that the space assignment will need to be converted back to private faculty space if there is additional need for primary faculty offices.

Faculty Offices

Departments may use the following criteria to assign faculty offices:

  • Professors holding special titles or designations such as endowed professorships, current and former department chairs.
  • The highest ranking professor requesting an office.
  • Two or more faculty members of equal rank request the same office:
    • The faculty member with the longest continuous seniority at the College of Public Health, will be given preference.
    • In the event rank and seniority are equal, seniority for the purpose of office assignment only shall be determined by seniority in rank alone.
    • In the event of equal time and seniority in rank, seniority shall be determined by lot.
  • Emeritus Faculty members. There is no entitlement for office space that comes with emeritus status. However, if space is available and an individual is contributing a significant amount of time on-campus to teaching, advising, or research/scholarly productivity, then office space should be provided. If space is available, shared office space should be considered for emeritus faculty members who maintain less than full time involvement and contribution on-campus.
  • Multiple Office Space Requests. Faculty should not have more than one office, unless approved by the Dean’s Office. Multiple offices are only provided when faculty duties or programmatic needs, clearly require office space in more than one location. It is the responsibility of the department requesting the additional office space to provide the burden of proof for multiple offices.
  • Adjunct faculty and lecturers should be housed in shared offices.
  • Once a permanent full-time faculty has been assigned to an office, the faculty member will not be required to vacate their office at a later date in favor of a higher ranking faculty, without the consent of the effected party and the DEO.
  • Faculty members on sabbatical, administrative assignment, or other approved leave will customarily retain long term rights to their assigned office for up to one year. Such offices may be temporarily assigned to others for the duration of such an absence, and the faculty member may be requested to remove or box personal items during their leave period to accommodate temporary office assignments.
  • Faculty offices may be assigned to non-faculty with the understanding that the space assignment is temporary and subject to change to accommodate space assignment for additional faculty.

Support Staff

A reasonable amount of space is also available to the departments for administrative support staff and student worker areas. Space assignments will be determined by the department head within each department/program. General guidelines are that staff be housed either in 120 sq. ft. offices or shared offices. Staff can be assigned a larger space, but may be converted to shared office, if space is needed at a later time.

Graduate Student, Post-Doctorates, Research Staff and Visiting Professor Office Space

Each department has office spaces equipped with three workstations to assign to CPH graduate students, post-doctorates, research staff and visiting faculty. The department head within each department will need to determine how these offices will be assigned. Post-doctorates should have first consideration to these offices.

Any space in the department wings not allocated to department faculty and administrative staff may be assigned to CPH post-doctorates, research projects or centers. In consultation with the Dean, the department head may assign the available space as research space based on funding levels, space requirements and length of funding. The need for private office space for research staff requires justification based on the nature of the work. For example, space for analytic tasks using routine data would be accommodated in a cubicle while analytic needs for projects with data use restrictions might require a private space. Private office space assignments for CPH post-doctorates should be based on the following criteria: (1) seniority and (2) successful completion of comps.

Space justification and current circumstances will be used to determine assignment of space. Cubicle spaces are designed for project staff including project coordinators, research staff and graduate research assistants. Sharing cubicle space among part-time staff is encouraged.

Conversion of Office Space

Any changes to an office by departments i.e., modifying a single office into multiple spaces will be the department’s financial responsibility.

No additional furniture should be purchased without consulting the Facilities Office.


A standard office may contain an L or U shaped desk configuration, separate small conference table, two side chairs, overhead shelves or bins, file cabinets, and a personally selected task chair.

  • Alteration, modification, addition or deletion of furniture to offices will be requested via the Facilities Office. Upon our move, there will be an initial waiting period for all modification requests in the new academic building. The Facilities Office will schedule a meeting to discuss any changes with the requestor at the end of that waiting period.
  • Public furniture in lounges or meeting rooms shall remain in the original design location and is not for private office use.
  • Classroom furniture is mostly interchangeable; furniture should not be moved without prior consent from the Facilities Office. Please contact the Facilities Office before relocating furniture.
  • Report broken or damaged furniture to the Facilities Office.
  • Classroom supplies are provided by the College, i.e., dry erasers and dry erase markers. If you prefer a specific type of white board markers, you may provide your own. All markers must be approved by the Facilities Office prior to usage on boards in the classrooms

All furniture and equipment is managed by the College in coordination with the department and is the sole property of the University of Iowa. Such furnishing or equipment should not be removed from an office without consent of the department head and Collegiate Director of Facilities and Design Services. Personal items within private offices should be limited to small items and shall not interfere with the safe operation of state equipment or furnishings. No furnishings from outside (i.e. sofa, couch, and chairs) should be placed in conference rooms or common areas, etc. The College of Public Health is not responsible for the disposition of any personal property.

Meeting Areas

Small Group Rooms

Level Seats
LL 0
1 8
2 8/12
3 8
4 8

These will be scheduled through the Facilities Office until further notice.


Departmental Conference Rooms

Level Rooms
LL 0
1 2
2 1
3 2
4 2

These rooms are scheduled by departmental authority. Departmental conference rooms should be made available to any unit in the college if room is not scheduled and it is during regular building hours.


Teaching Space Lower Level First Floor Second Floor Third Floor Fourth Floor
Auditorium 0 196 0 0 0
Tiered Classroom 50 100
Divisible Space 25/25 25/25 34/34
Seminar 0 0 0 20 25
Computer Classroom 0 0 28 0 25


MAUI along with Astra electronic scheduling software is used to schedule classes and events within classrooms. The departmental graduate program coordinators will be responsible to submit their desired classroom schedule in accordance with the UI Registrar’s scheduling practices. Determining factors will be based on class size, time slot desired, and technology needs. All collegiate classes will be held in the CPHB facility unless otherwise dictated by the technology resources required. Classroom request conflict will be resolved by the Offices of the Dean. There will be a deadline each semester for classroom requests. Requests received after this deadline may not be considered if space requests from other colleges and departments have already been approved.

Room Use Expectations

All users of classrooms are expected to leave the classroom in good order. Keeping a classroom in good order includes chairs, desks and tables straightened, electronic equipment should be left as instructed on unit; dispose of unwanted items, such as beverage/paper wastes, etc. Users are also expected to take extra care that no damage is done to classrooms or classroom furniture or equipment and that the room is returned to a class-ready condition. Posting fliers and taping floors are not permitted. Removing furniture from any classroom (even if it is intended for use in an alternate classroom) is not permitted.

Room Reservations, short term use

Reserve meeting or event space by submitting an email request to CPH-facilities@uiowa.edu or completing a request form found in the Facilities listings on the Faculty Staff page of the CPH web site.


Student Services

The Office of Student Services, the student commons, group study lab, computing labs, mail center, informal gathering space, and lounge/social room with kitchenette are all located in the south wing on the second floor.

The College of Public Health Student organizations will share an office space and is also located in the south wing of the second floor. This space is to be used primarily as administrative office space.

Lockers are available for students on the Lower Level and will be assigned by the collegiate academic administrator in coordination with the Associate Dean for Student Services. Lockers must be checked out from the college. Request a locker by filling out our Locker Request Form.

Teaching Assistants

Shared office space assignments are available for teaching assistants to meet with their students during designated office hours or by appointment. The space are not intended as permanently office assignments; 1.5 FTE (3 TAs) may be assigned to an office. The departmental Academic Clinical Management Specialist must submit a request to the Facilities Office to reserve seat(s) for TA(s) or course instructor(s).

Food and Beverages

Food and beverages are allowed in C217 for lunches and receptions. Food is allowed following an event in the public hallway closest to the function space. Food may not be served or eaten in the general classrooms, but beverages are allowed.

Facilities and Maintenance

All offices are designed as part of the LEED certification process. Care has been taken to ensure privacy while still contributing to daylight harvesting practices. Exterior office windows have roller shades as well as those offices facing the atrium for additional privacy. All offices have a window sidelight facing the hallway side of the room. The hallway facing windows in private offices have blinds that open and close but do not pull up to the top of the window.

  • No additional material is allowed to be placed, taped, or otherwise fastened to the office glass window panels.
  • Temporary signs are not to be taped on office doors, walls or entrance doors.
    • You may request information to be posted on the electronic sign screen system located throughout the building.

Electrical lighting within the office spaces is designed to complement natural daylight and with the addition of personal task lighting is deemed sufficient for nighttime work. In normal mode, occupancy sensors will extinguish the overhead lights when the office is unoccupied and resume when triggered. This system has two types of sensors, motion and heat, to avoid leaving you in the dark and will activate the zoned HVAC system during the scheduled “off” hours if you occupy your office then.

The HVAC systems will be programmed, monitored, and maintained by UI Energy Management in conjunction with Building and Landscape Services department of Facilities Management. Sensors installed within the building will be programmed by the UI Energy Management Department. Sensors will include bulb temperature indicator and allow for a +/- 3 degree variance. Concerns about the HVAC system efficiency should be directed to the Facilities Office at CPH Facilities <CPH-Facilities@uiowa.edu>. More general information can be found at http://www.facilities.uiowa.edu/uem/energy-management/.

Safety Information

Our clean building environment is provided by Facilities Management Building and Landscape Services. If you have concerns or need to make a report about restroom supplies, please direct your information to the Facilities Office CPH-Facilities@uiowa.edu

Severe Weather

Severe Weather Event information will be broadcast by Public Safety to our Visix screens and the alarms and annunciator speakers may direct us to the lowest level of our building away from windows.

Violent Incident

Violent Incident information will also be broadcast via the public screens and through the telephone system if in our building or nearby. Each classroom is equipped with a large red button on a white case near the podium which, when pressed, will lock the doors from outside intruders. They are not connected to the police or fire notification systems.

Health Incident (person collapsed and in distress)

Call 911. An Automatic External Defibulator (AED) is available on the 1st floor in the central atrium. The technology inherent in the device will guide you through its use.

Fire Safety Information

The building is equipped with a comprehensive wet sprinkler system, electronic heat and smoke detection devices, smoke evacuation system, and an internal fire water pump system. This equipment is managed, tested, and maintained by UI Fire Safety, a collaborative division of Facilities Management and Safety and Security departments.

Call 911 in the event of a fire. The alarm horns will sound throughout the building along with a voice annunciator directing occupants to exit the building via the closet exit. Occupants should relocate to the area near the stairs leading to the Newton Road overpass. The responding fire safety officials will use the west entrance as their point of entry. These officials will coordinate information with the Dean, Associate Dean for Administration, and the Facilities Director to communicate with building occupants.

The University Critical Incident Management Plan (CIMP) provides us with the following information found at: http://www.uiowa.edu/~crisis/incidents/fire-extinguishers.html

Fire Extinguisher Guide

NOTE – The intent of this guide is that University employees are NOT REQUIRED to fight fires they discover with portable fire extinguishers; but to provide employees with the information needed to use portable fire extinguishers if a small fire situation arises. Fire extinguishers are located on each floor in the public spaces.

Types of Fire

  • Class “A” – Involves ordinary combustible materials like: wood, paper, & cloth
  • Class “B” – Involves flammable & combustible liquids and gases
  • Class “C” – Involves a fire in electrical equipment
  • Class “D” – Involves flammable & combustible metals
  • Class “K” – Involves a fire in a commercial cooking appliance
Type of Fire Extinguisher to Use Type of fire
Class A: Wood/paper Class B: Combustible liquids/gas Class C: electrical equipment Class D: Combustible metal Class K: Commercial cooking appliance
ABC Dry Chemical  x  x  x
BC Dry Chemical  x  x
(carbon dioxide)
 x  x
Pressurized Water  x
Pressurized Water Mist  x  x
Wet Chemical  x
Dry Powder  x
CleanGuard (Halon Replacement)  x  x

Operation of a Portable Fire Extinguisher

NOTE – A fire extinguisher is designed to extinguish small fires. Any time an employee utilizes a fire extinguisher; they must always have an exit/escape from the situation at their back. Never place a fire situation between you and your exit. If a fire extinguisher is utilized in or around a University building, the operator must report the incident as a fire to 911 as soon as possible.

Remember P.A.S.S.

  • Pull and TWIST the pin from the extinguishers handle
  • Aim the hose or nozzle towards the fire
  • Squeeze the handles of the extinguisher together
  • Sweep the extinguishing agent at the base of the fire

Training is available

“Hands-on” fire extinguisher training is available and can be arranged by contacting UI Facility Management at 335-5125.

Locating a fire extinguisher in CPHB

Each academic department has 2 fire extinguishers, one in each section, East and West. There is one extinguisher located in collegiate administrative department space. One extinguisher is located on each floor at the entrance to the north fire escape stair. Please make yourself familiar with the location nearest your work place. Take a few moments to consider how you would exit your work space if your usual route is blocked.

Office Technology

The College of Public Health Office of Information Technology (IT) provides service and support to more than 1,000 users and computers that are housed in the College’s academic programs and numerous research centers. The IT Office services include desktop support, training, and network management. Our staff provides dedicated and reliable support to the College of Public Health community. If you need assistance, email the help desk at cph-support@uiowa.edu or call the help desk at 384-3838.

CPH Help Desk Hours

  • Monday through Friday – 8:00 am to 6:00 pm
  • Saturday & Sunday – 10:00 am to 2:00 pm
  • Online Knowledgebase for afterhours support — (http://support.public-health.uiowa.edu/index.php?_m=knowledgebase&_a=view)

Telephone Service

The College’s voice and data service is provided by UI Information Technology Services (ITS/TNS). All voice and data costs are considered GEF expense. All departments will pay for new installations from department funds. Common telephone or equipment problems may be made directly to the 335-2945 trouble line. Changes to the installed phone or data system should be requested via the Facilities Office at CPH-Facilities@uiowa.edu.

Departments may provide expanded telephone management by using the Dterm series telephones. This phone is reserved for support staff and administrative collegiate faculty. The user’s guide is available at http://its.uiowa.edu/tns/voice/guides/dte.shtml.

A change in voice or data service is the financial responsibility of the department. The Facilities Office can assist in this decision process.

Classroom Technology

The Office of Distance Learning and Educational Technologies (DLET) provide service and support for online and technology based academic efforts. The DLET services include training and support for the ICON learning management system; scheduling for Panopto lecture capture system; and scheduling and facilitating for the Elluminate web collaboration environment.

The DLET Office is the College’s point of contact for TurningPoint clicker systems. This office also provides supports for the audio/visual equipment in the CPH auditoriums and classrooms, which includes projectors, audio, and interactive video systems.

If you need assistance with the audio/visual equipment in the classrooms or academic technology request, please email the help desk or call the contact information listed below.

Office Hours

Monday through Friday – 8:00 am to 5:00 pm at (319) 335-3643

After Hours

  • Email cph-av-support@uiowa.edu
  • Telephone: (319) 430-7650

Access Control

Electronic access to all entrance doors, classrooms and office suites will be controlled by AMAG Technology. When the building has been secured, access may be permitted by electronic card access or by campus security. Building access is granted by permission of the Dean, Department DEO and/or authorized personnel, and maintained by the Facilities Office at CPH Facilities <CPH-Facilities@uiowa.edu>. To obtain electronic access to the building an individual must complete the “CPH Faculty/Staff Electronic Access Request form (see Appendix A), obtain departmental approval with appropriate signatures, and submit completed form to the Facilities Office for final approval and activation.

Request for Office Keys

Department heads (DEOs) and/or designated authorizing personnel will initiate a key request by completing the necessary information on the key request form (see Appendix B) and submit form with the appropriate signatures to the Facilities Office for approval. Upon approval, the department will be notified when the key is ready for pick-up. The key must be personally picked-up by the individual listed on the key request form; the individual must present their University ID card at the time of key issuing. Key holders must sign the key request form acknowledging receipt and responsibility statement.

Faculty and staff members departing from the University have an obligation to return all University keys to their department heads and/or supervisor.

Single Stream Recycling

Free standing recycling centers will be available in the West atrium on levels 2 -4. All of the following products may be comingled.

  • Clean office paper, magazines, newspapers, paste board boxes and soft cover books
  • Redeemable bottles and cans o Departments may choose to develop an internal system of recycle
  • Plastic, aluminum and tin containers
  • Cardboard
    • large boxes must be flattened and taken to the “dock” area container on the 1st floor

Do not place glass items in the recycling container.

Additional information on recycling…


Parking at the College of Public Health…

Cleaning and Waste Management

The Building and Landscape Services department of UI Facilities Management is responsible for building sanitation and waste removal. Public spaces within the building will be serviced five days a week. Private office space will be vacuumed once per month.

Each individual is responsible for managing their own trash and recyclables on a daily basis.

Departments or individuals may develop their own redeemable container management process. However, the college has provided separate, designated bin space in the atrium service unit on each level for redeemable containers.

Mailing Address

Building: CPHB

Address: 145 N. Riverside Drive, Iowa City, IA 52242