Reserving Shared Space

Below is a list of shared space and how they can be scheduled.

NOTE: Room capacities have changed due to the COVID-19 pandemic. Please check the room capacity limits noted at each space.

Group Rooms

Group Rooms are scheduled by individuals via Outlook and will automatically be approved if there are no scheduling conflicts.

Room Capacity Outlook Name
N160 6-8 RES-CPHB-N160
C212 6-8 RES-CPHB-C212
C312 6-8 RES-CPHB-C312
C412 6-8 RES-CPHB-C412

Conference Rooms

Conference rooms are scheduled via Outlook and will be approved pending review by department/unit.

Room Capacity Outlook Name Reviewed/Approved by
N171 12 RES-CPHB-N171 Administration
S162 28 RES-CPHB-S162 Administration
N202 22 RES-CPHB-N202 HMP
C217 68 RES-CPHB-C217 Administration
S302 22 RES-CPHB-S302 OEH
S359 6 RES-CPHB-S359 OEH
N302 22 RES-CPHB-N302 Biostatistics
S402 22 RES-CPHB-S402 Epidemiology
N402 22 RES-CPHB-N402 Community & Behavioral Health
N565 6 RES-CPHB-N565 Iowa Institute of Public Health Research & Policy
N502 12 RES-CPHB-N502 Administration/CTSDMC
N504 12 RES-CPHB-N504 Administration/CTSDMC
N523 6 RES-CPHB-N523 Administration/CTSDMC
N510 6 RES-CPHB-N510 Administration/CTSDMC
N512 24 RES-CPHB-N512 Administration/CTSDMC

Classrooms/Seminar Rooms

Space primarily used for instruction continues to be scheduled via Ad Astra.

Room Type Capacity
CPHB S025AB Classroom 50
CPHB S030 Auditorium 44
CPHB N110 Auditorium 193
CPHB N120 Auditorium 98
CPHB S106AB Classroom 43
CPHB C201 Computer Classroom 28
CPHB C301 Classroom 19
CPHB C303 Seminar Room 9
CPHB C401 Computer Classroom 28
CPHB C410 Classroom 26

Lactation Room

The Lactation Room is scheduled by individuals via Outlook and will automatically be approved if there are no scheduling conflicts.

Room Type Capacity Outlook Name
CPHB S042 Lactation 1 RES-CPHB-S042

How to schedule

Via Outlook

Approval of requests will be handled as follows:

  • Group rooms will be automatically approved based on availability and you will receive an automated e-mail confirmation.
  • Conference rooms will be reviewed/approved by the appropriate department. Once a request has been approved, an e-mail will be sent as confirmation.

To add a room via Outlook

  • Create a new meeting (pull down the “New Items” menu and select “Meeting.”)
  • At the end of the Location bar, click the “Rooms…” button.
  • Select the appropriate room from the list. Rooms in CPHB all start with “RES-CPHB-” and then the room number. Double-click on the room to add it, and then click OK. The room will be added as an invitee to the meeting.
  • Set the start and end times of the meeting, and the “Room Finder” panel on the right will show if the room is available and suggest alternate times, if necessary.

To add a room via Office365

  • Log in to Office365 and select the Calendar app.
  • Click the “New +” button. The Details panel will come up. Fill in the event title as well as the date and time.
  • Click in the field that says “Add a location or a room” and select “Add room.” Select “CPHB Resources” from the list, and then select the appropriate room. The room will be added as a meeting invitee and alternate times will be suggested, if necessary.

Rooms scheduled via Ad Astra

Availability of these rooms can be viewed

  • Online at
  • Outside each classroom a QR code is provided – using this code will provide a list of all activities scheduled. In addition, on a semester basis, a list of regularly scheduled classes will be printed and posted outside of the classroom.

Requests to use these rooms for non-course work should be made via Room/Event Request form and approval will be based on the policies in place.

We are fortunate to have multiple options for meetings and group work and want to make them as available as possible for faculty, staff and students use. However, if rooms are regularly reserved and not fully utilized (failure to cancel reservation, inappropriate room for meeting size, etc.) we will look to implement more restrictive scheduling policies.