Reserving Group and Conference Rooms

Below is a list of shared space and how they can be scheduled.

Group Rooms

Group Rooms are scheduled by individuals via Outlook Calendar and will automatically be approved if there are no scheduling conflicts.

Room	Capacity	Outlook Name	Contact
N160	6-8	RES-CPHB-N160	Kathy Welsh
C212	6-8	RES-CPHB-C212	Kathy Welsh
C312	6-8	RES-CPHB-C312	Kathy Welsh
C412	6-8	RES-CPHB-C412	Kathy Welsh

Conference Rooms

Conference rooms are scheduled via Outlook Calendar and are approved pending review by department/unit.

Room	Capacity	Outlook Name	Reviewed/Approved by	Contact
N171	12	RES-CPHB-N171	Administration	Kathy Welsh
S162	18	RES-CPHB-S162	Administration	Kathy Welsh
N202	22	RES-CPHB-N202	HMP	Kate Thrams
S302	22	RES-CPHB-S302	OEH	Christy Bardell
S359	6	RES-CPHB-S359	OEH	Christy Bardell
N302	22	RES-CPHB-N302	Biostatistics	Emily Stagman
S402	22	RES-CPHB-S402	Epidemiology	Laura Hefley
N402	22	RES-CPHB-N402	Community & Behavioral Health	Yu Hsin Lin
N565	6	RES-CPHB-N565	Iowa Institute of Public Health Research & Policy	Vickie Miene
N502	12	RES-CPHB-N502	Administration/CTSDMC	Kortney Barrett
N504	12	RES-CPHB-N504	Administration/CTSDMC	Kortney Barrett
N523	6	RES-CPHB-N523	Administration/CTSDMC	Kortney Barrett
N510	6	RES-CPHB-N510	Administration/CTSDMC	Kortney Barrett
N512	24	RES-CPHB-N512	Administration/CTSDMC	Kortney Barrett

Lactation Room

The Lactation Room is scheduled by individuals via Outlook Calendar and will automatically be approved if there are no scheduling conflicts. However, it is locked and requires users to pick up the key in IT Services N140.

Room	Type	Capacity	Outlook Name	Contact
CPHB S042	Lactation	1	RES-CPHB-S042	Kathy Welsh

How to schedule

Via Outlook

Approval of requests will be handled as follows:

Group rooms will be automatically approved based on availability and you will receive an automated e-mail confirmation.
Conference rooms will be reviewed/approved by the appropriate department. Once a request has been approved, an e-mail will be sent as confirmation.

To add a room via Outlook Calendar

Create a new meeting (pull down the “New Items” menu and select “Meeting.”)
At the end of the Location bar, click the “Rooms…” button.
Select the appropriate room from the list. Rooms in CPHB all start with “RES-CPHB-” and then the room number. Double-click on the room to add it, and then click OK. The room will be added as an invitee to the meeting.
Set the start and end times of the meeting, and the “Room Finder” panel on the right will show if the room is available and suggest alternate times, if necessary.

To add a room via Office365

Log in to Office365 and select the Calendar app.
Click the “New +” button. The Details panel will come up. Fill in the event title as well as the date and time.
Click in the field that says “Add a location or a room” and select “Add room.” Select “CPHB Resources” from the list, and then select the appropriate room. The room will be added as a meeting invitee and alternate times will be suggested, if necessary.